Our Commitment to Privacy
Oregon Road Runners Club (ORRC) is the sole owner of the information collected on its sites and through other means. We will not sell, share, rent, or otherwise disclose this information to other parties other than as disclosed in this statement. ORRC collects information from our members and website users in a variety of ways.
The ORRC website contains links to other sites. Please be aware that ORRC is not responsible for the privacy practices of these other websites. We encourage our users to take appropriate precautions when leaving our website and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by ORRC.
What information is collected from you and how it is used
No registration is required to read the ORRC website. Only duly authorized representatives of ORRC may post information or materials on the ORRC website.
ORRC collects information from our users at several different points throughout our website and from other sources. This section describes these points of collection.
All credit card payments processed through the membership system are done via the online membership service provider or the merchant banking service (of Wells Fargo Bank, N.A. or other bank) that ORRC uses.
In order to register for an event hosted by ORRC through the ORRC website, an individual is required to give contact information such as name, address, birthdate, phone number, and email address, as well as other information about him or her, including, but not limited to age, sex, qualifying mark(s), etc. The ORRC uses this information for all the event registration and to contact the registrants about future ORRC race events and other ORRC information.
All credit card payments processed through the race registration system are done the online membership service provider or the merchant banking service (of Wells Fargo Bank, N.A. or other bank) that ORRC uses.
Oregon Distance Runner (ODR) and Emails
No sensitive information (such as credit card number and/or social security number), is collected by ORRC website. As outlined above, the ORRC does partner with reputable third-party, internet commerce sites that may collect individual member data, revenue, or sell merchandize or services. These parties are solely responsible for the content and security of their site. The ORRC is not responsible for the security of these sites, however the ORRC makes every effort to select reputable service provides. Please review the privacy policies of these third-party providers as outlined above. All of our users’ information is restricted in our systems. Only volunteers who need the information to perform a specific job (for example, our VP of Membership) are granted access to personally identifiable information.
If you have any questions about the security at our office of information maintained by ORRC , you can send an email to ORRC at office@OregonRoadRunnersClub.org.
Contests and Surveys
From time to time, we may request information from users via surveys or contests. Participation in these contests or surveys is completely voluntary, and thus the user has a choice about whether or not to disclose the information requested. Information requested may include contact information (such as name and address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the operations of ORRC. Information from these contests and surveys may be combined with other information we have about you.
We use IP addresses to analyze trends, administer the site, track user’s registrations to events, and gather broad demographic information for aggregate use (e.g. statistics). IP addresses are not linked to personally identifiable information
Other Collection Points
With whom the information may be shared and other kinds of disclosures
ORRC will occasionally share information with other entities and third parties. This section describes what information we share and with whom.
Sharing with other entities
ORRC occasionally shares aggregated demographic information with their partner parental affiliate, Road Runners Club of America (RRCA). ORRC is a RRCA member, and other RRCA clubs. Again, this is not linked to any personal information that can identify any individual person.
Other kinds of disclosures of personal information
ORRC Officers, employees, as well as RRCA Committee members, Sub-Committee members, and ORRC Board members, may have their name, address, fax number, phone number, and email addresses (work and/or home for each) listed both on the website and in print for contact purposes. Any person who accepts an official position with ORRC agrees to have his/her contact information made available to ORRC’s members and the public, unless requested otherwise. RRCA and ORRC are required to share ORRC names, address and contact information contact on all the members of their board of directors and of their club officers with the Internal Revenue Service.
Some individuals may have their biographies or other information about them posted on the ORRC website or otherwise published by the ORRC. These people agree to have certain information about them communicated to the public, including, but not limited to, name, home city and state, age, educational background, etc.
Protecting the privacy of the young is especially important. For that reason, we adhere to the 1998 Children’s Online Privacy Protection Act (COPPA). The ORRC does not collect contact information on children under the age of 18 years.
We avoid collecting more information than necessary when offering children’s activities and membership. We also follow strict rules when sending email to minors.
ORRC complies with all applicable federal and state laws and regulations governing security procedures and breach of security procedures. ORRC’s This website strives to take takes every reasonable precaution to protect users’ information. When users submit sensitive information via the website, the information is protected both online and offline.
We make every reasonable effort to protect users’ information online and offline. Access to users’ information is restricted in our organization. Only those ORRC volunteers and employees/contractors who need the information to perform their job are granted access to personally identifiable information. All employees/contractors are kept up-to-date on our security and privacy practices.
Choice and opting in/out
Notification of Changes
Issued September 18, 2015